Privacy Policy
Privacy Notice for Employees
Last Updated: November 11, 2025
INTRODUCTION
This Privacy Notice is for employees of Celltrion Healthcare New Zealand, Ltd.
This Privacy Notice is provided by Celltrion Healthcare New Zealand, Ltd. (hereinafter "Celltrion" or "we") and its affiliates to explain who we are, how we collect, share, and use personal data about you (hereinafter "you" or "user"), the employee, as well as how you can exercise your privacy rights. If you have any questions or concerns about our use of your personal data, or would like to exercise any of your rights — including, but not limited to, objecting to the processing of your personal data in the ways that we describe here — then please contact us using the details provided at the end of this Privacy Notice.
Celltrion does its best to protect your privacy rights.
WHO WE ARE
Celltrion Healthcare New Zealand Limited is a member of the global pharmaceutical group of companies the ultimate parent company of which, Celltrion, Inc., is headquartered in Incheon, Republic of Korea (South). For more information about Celltrion, Inc.’s group of companies, please visit https://www.celltrion.com. Celltrion Healthcare New Zealand, Ltd. is the controller and responsible for this website and when we use Celltrion Healthcare, “we”, “us” or “our” we refer to the relevant company responsible for processing your Personal Data.
Celltrion Healthcare New Zealand Limited has registered offices in New Zealand: Biz Solutions Limited, Level 1, 46 Stanley Street, Parnell, Auckland, 1010.
PERSONAL DATA
We do not require registration to visit our websites. However, some services may require visitors to provide us with Personal Data, such as contact details and interests.
“Personal Data” may refer to any data that identifies one as an individual or relates to an identifiable individual. We may collect, use, store and transfer different kinds of Personal Data about you or individuals about whom you are contacting us, such as:
- Your name, address, contact details such as email addresses and telephone numbers, date of birth, and gender;
- Details of your qualifications, skills, experience, education, and employment history (including duty services like military service), including start and end dates, previous employers and organizations;
- Information about your remuneration, including entitlement to benefits such as pensions or insurance coverage;
- Details regarding your bank account and social security number;
- Information about your marital status, next of kin, dependents and emergency contacts;
- Information about your nationality and entitlement to work in the employed country;
- Details regarding your schedule (work days and working hours) and attendance at work;
- Details regarding periods of leave taken by you, including holidays, sickness absences, family matters, and other absences, as well as the reason for the absence;
- Details regarding any disciplinary or grievance procedures in which you have been involved, including any warnings issued to you and/or the related correspondence; or
- Assessments of your performance, including appraisals, performance reviews, performance improvement plans and related correspondence.
- We may also collect, store and use "personally identifiable information" (such as your driver license number, passport number, and social security number) and the following "special categories" of sensitive personal information including:
- Information about medical or health conditions, including whether or not you have a disability for which the organization needs to make reasonable adjustments;
- monitoring information in order to maintain fair and equal opportunity, including information about your ethnic origin, sexual orientation, health, and religion or belief; or
- Biometric data, including fingerprints, hand geometry, and samples.
If we ask you to provide any other personal information not described above, then the specific information requested and the reasons why we require them will be made clear to you at the point we collect your personal information
Providing us with, or giving us permission to collect, any Personal Data relating to individuals other than yourself requires you to have valid authority to do so pursuant to relevant legislation.
HOW WE COLLECT YOUR PERSONAL DATA
We use different methods to collect Personal Data from and about you including through:
- Your interactions with us. We collect personal data from employees at various stages of the employment relationship. This includes data provided by you during recruitment (e.g., in your CV or application form), any correspondence with you, or through interviews, meetings or other assessments. Upon onboarding (e.g., contract and tax documents), and throughout your employment (e.g., performance evaluations, payroll records, training logs).
- Third parties or publicly available sources. We will receive Personal Data about you from various third parties and public sources such as previous employers, referees, or background check providers, where appropriate.
Providing us with, or giving us permission to collect, any Personal Data relating to individuals other than yourself requires you to have valid authority to do so pursuant to relevant legislation
WHAT HAPPENS IF YOU DO NOT PROVIDE YORU PERSONAL INFORMATION TO US?
Provision of certain personal data is mandatory to comply with statutory requirements and to perform the employment contract. Failure to provide such information may prevent us from fulfilling legal duties (such as taxation, health and safety, or employment laws), administering employment benefits, or maintaining necessary employment records. This may affect your ability to enter into or continue your employment with us.
HOW WE USE PERSONAL DATA
We use Personal Data in order to:
- Manage the employment relationship;
- Perform contractual obligations under your employment contract; or
- Comply with legal/regulatory obligations.
- Our contractual obligations include:
- Payment in accordance with the employment contract; or
- Administration and operation (such as benefit, tax, pension, and insurance).
- Our legal/regulatory obligations include, but are not limited to:
- Checking an employee's entitlement to work in the employed country; or
- Complying with labor laws and other applicable laws related with employment.
- We also use Personal Data as necessary for our legitimate interests and do not override your data protection or fundamental rights and freedoms at any time before, during and after the end of the employment relationship. Our legitimate interests include:
- Running recruitment and promotion processes;
- Maintaining accurate and up-to-date employment records, contact details (including details regarding who to contact in the event of an emergency), and records of employee contractual and statutory rights;
- Operating and keeping a record of disciplinary and grievance processes in order to ensure acceptable conduct within the workplace;
- Operating and keeping a record of employee performance and related processes in order to plan for career development, and for succession planning and workforce management purposes;
- Operating and keeping a record of absence and absence management procedures in order to allow effective workforce management and ensure that employees are receiving the appropriate pay or other benefits to which they are entitled;
- Obtaining occupational health advice, to ensure that it complies with duties in relation to individuals with disabilities, meeting its obligations under applicable laws, and making sure that employees are receiving the appropriate pay or other benefits to which they are entitled;
- Operating and keeping a record of other types of leave (including maternity, paternity, parental and shared parental leave), in order to maintain effective workforce management, to ensure that the organization complies with its duties in relation to leave entitlement, and to make sure that employees are receiving the appropriate pay or other benefits to which they are entitled;
- Managing effective general HR and business administration;
- Providing references on request for current or former employees;
- Responding to and defending against legal claims; or
- Maintaining and promoting equality in the workplace.
- The organization processes other special categories of Personal Data, such as information about ethnic origin, sexual orientation, health or religion or belief; this is done for the purposes of monitoring equal opportunity. Data that the organization uses for such purposes is anonymized. To note, although employees are entirely free to decide whether or not to provide such data and there are no negative consequences of refusing to do so, some information such as health or medical conditions, is processed in order to carry out obligations related to employment law (such as those in relation to employees with disabilities).
The Personal Data that you and other individuals provide may be aggregated. We may use and disclose such aggregated data for any purpose. Aggregated data does not personally identify you or any other individual.
In general, we will use the personal information we collect from you only for the purposes described in this Privacy Notice; for any other purpose not mentioned, we will explain to you at the time your personal information is collected. However, we may also use your personal information for other purposes not incompatible with the purposes we have disclosed to you (such as archiving purposes, scientific or historical research purposes, or statistical purposes) if and where this is permitted by applicable data protection laws.
HOW WE DISCLOSE PERSONAL DATA
We disclose Personal Data to third parties as follows:
- To selected employees (including your managers and those at the HR/GA/Finance/Account/IT Departments, all of whom have signed a confidentiality agreement) and other members of the Celltrion group of companies, for the purposes described in this Privacy Notice.
- Service providers acting on behalf of us and our subsidiaries/affiliates, such as payroll service providers, travel agencies, and IT system and data hosting providers.
- We may also share your data with third parties in order to obtain pre-employment references from other employers as well as employment background checks from third party providers. These third parties are contractually and legally required to protect the confidentiality and security of your personal data, in compliance with applicable law.
- To any other person with your consent to the disclosure.
We may also disclose your Personal Data as necessary or appropriate:
- To comply with applicable law, as well as our regulatory and industry monitoring and reporting obligations (including laws outside your country of residence);
- to respond to requests from both public and government authorities (including authorities outside your country of residence);
- to cooperate with law enforcement; or
- for other legal purposes.
INDIVIDUAL RIGHTS
Subject to certain grounds for refusal set out in the Privacy Act, you have the right to access your readily retrievable personal information that we hold and to request a correction to your personal information. Before you exercise this right, we will need evidence to confirm that you are the individual to whom the personal information relates.
In respect of a request for correction, if we think the correction is reasonable and we are reasonably able to change the personal information, we will make the correction. If we do not make the correction, we will take reasonable steps to note on the personal information that you requested the correction.
To invoke any of these rights, please contact us by using the contact details at the bottom of this Privacy Notice. Please keep in mind that we may ask for additional information to verify your identity and where you are located when processing your request as well as information about how you have previously interacted or engaged with us.
If you have given your consent to a certain purpose, you can withdraw your consent at any time. Please keep in mind that withdrawal will not have retrospective effect, and may affect what services we can provide you with.
DATA SECURITY
We take your privacy very seriously and use reasonable organizational, technical, and administrative measures in order to protect your Personal Data. We work hard to protect you and your information from unauthorised access, alteration, disclosure, or destruction and have several layers of security measures in place, this includes encrypting your Personal Data in transit and at rest.
DATA RETENTION PERIOD
We will retain your Personal Data for as long as needed or permitted in light of the purpose(s) for which it was obtained and as outlined in this Privacy Notice. The criteria used to determine our retention periods include: (i) the length of time we have an ongoing employment relationship with you; (ii) whether or not there is a legal obligation to which we are subject (such as keeping records of employment and payroll); (iii) whether or not retention is advisable in light of our legal position (such as in regard to the enforcement of the employment contract, applicable statutes of limitations, litigation or regulatory investigations).
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it or, if this is not possible (for example, if your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until it can be safely deleted.
INTERNATIONAL DATA TRANSFERS
Your Personal Data may be transferred to, and processed in countries other than the one in which you are resident. These countries may have data protection laws that are different from the laws in your country.
The servers of this website are located in the Republic of Korea (South). We may transfer your Personal Data with legitimate purpose to other members of the Celltrion group of companies, third party service providers, and business partners located around the world.
Whenever we transfer your personal data out of New Zealand, we ensure that a similar degree of protection is afforded to and that your Personal Data will remain protected in accordance with this Privacy Notice.
As of the last updated date of this Privacy Notice, the UK’s Information Commissioner's Office (the ICO) and the European Commission have adopted an adequacy decision for Republic of Korea (South Korea), which means that free unrestricted transfers of personal data from the those jurisdictions to private and public entities in South Korea will be permitted (including remote access from South Korea), and the recipient in Republic of Korea is subject to comparable safeguard to the New Zealand’s Privacy Act. Before disclosing any personal information to an overseas recipient, we also take steps reasonable to comply with the is subject to the Privacy Act.
Appropriate safeguards have also been implemented with our third-party service providers and partners as required.
USE BY MINORS
Our websites and online services are not intended to be used by anyone under the age of 18.
THIRD PARTY LINKS
This website includes links to third-party websites. Clicking on those links may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.
LODGING A COMPLAINT
If you want to contact us about any of your rights or complain about how we use your information, you can contact us on the details set out below. We’ll do our best to help but if you are still not satisfied, you can lodge a complaint with the Office of the Privacy Commissioner (Privacy Commissioner).
UPDATES
We may update this Privacy Notice from time to time in response to changing legal, technical, or business developments. When we update our Privacy Notice, we will take appropriate measures to inform you with the significance of the changes we make. We will obtain your consent to any material Privacy Notice changes if and where this is required by applicable data protection laws. This Privacy Notice was last updated as of the "Last Updated" date shown above.
CONTACT US
If you have any questions or concerns about our use of your personal information, please contact our data protection officer using the following details: DPO.CTHC@celltrion.com